AP Accounting Clerks are organized and efficient, with an eye for detail and high level of accuracy. Accounting Clerks can expect to handle communications with vendors, clients, internal departments, assist with inventory, database, and record maintenance, prepare financial reports, issue checks, make deposits, and generally ensure that the office operations are running smoothly. You should be professional and courteous with strong computer skills and a thorough understanding of accounting and financial principles.
To succeed as an AP Accounting Clerk, you should be a skilled multi-tasker with excellent time management, computer, and communication skills. Candidates should understand and abide by all accounting procedure and principles and have a commitment to ethical and professional behavior in the workplace.
The AP Accounting Clerk reviews and reconciles invoices for accuracy, appropriate documentation, and approval prior to processing. May post transactions to journals, ledgers, and other records. Will be required to interface with Management and other company employees. Requires understanding of basic accounting procedures and 2 years of relevant experience.
Essential Duties and Responsibilities:
Check figures, postings and documents for correct entry, mathematical accuracy, and proper general ledger codes.
Monitor the [email protected] emails for AP related issues.
Obtain supplier and vendor invoices via email, online or mail.
Monitor and maintain invoices to assure timely processing.
Match supplier invoices to purchase orders.
Reconcile invoice and purchase order discrepancies to assure correct payments are processed to suppliers.
Monitor expense vendor invoices, obtain proper approvals for processing, and code to general ledger account.
Reconcile vendor statements, research, and resolve any issues.
Process invoices, check requests, and expense reports for payment.
Maintain ACH schedules for timely payments.
Monitor expected supplier credits and refunds to ensure they are received timely.
Respond to vendor and internal inquiries.
Post bank automatic payments.
Issue and mail checks.
Distribute mail daily.
Obtain and maintain vendor W-9 forms.
1099 maintenance and issuance.
Assist in period end closing and year-end financial statement audit.
Operate computers programmed with accounting software to record, store, and analyze information.
Comply with federal, state, and company policies, procedures, and regulations.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Access computerized financial information to answer general questions as well as those related to specific accounts.
Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
Maintain financial security by adhering to internal accounting controls.
Assist in other accounting areas when needed.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience – Associates degree (A. A.) or equivalent from two-year college or technical school; or two-year related experience and/or training; or equivalent combination of education and experience.
Language Skills – Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills – Microsoft Office programs, Canopy, TrackMax
Other Skills and Abilities – 10-key by touch.
Other Qualifications:
Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Work Schedule – Monday thru Friday, 8:00am to 5:00pm.
